Town Clerk

Mon – Fri: 9AM – 3PM
Evening and Weekend Appointments Available

Debra Sommer
First Deputy Town Clerk
518-622-3120 ext. 250

Kathy Rockefeller
Deputy Clerk
518-622-3120 ext. 250

Maeve Bolger
Deputy Clerk
518-622-3120 ext. 250

Welcome to the Town Clerk’s Office

Our office is considered the gateway to local government and the community which serves as the central information point for residents and visitors alike. The Town Clerk is the recording official, registrar of vital records, public records official, and licensing officer. The Town Clerk oversees the polling places and the conduct of all elections and election-related activity, and records all actions of all Town Meetings. The Clerk’s Office maintains the Town’s Laws, oaths of office, appointments and resignations of all Town Officials. The Clerk’s Office issues state licenses and permits, including marriage licenses, dog licenses, hunting/fishing licenses, handicap permits, and certified requests for public documents. The Clerk and Staff are Commissioners to Qualify Public Officers and also respond to inquiries from the public as well as from other departments, boards and committees.


The Town Clerk provides the following services:

Hunting and Fishing Licenses

The Town Clerk’s Office serves as a sales agent for the New York State Department of Environmental Conservation.

Fishing licenses are required for anyone 16 years of age and older. Identification is required (i.e. New York State Drivers License). A Senior License is available for those 70 years and older.

Hunting Licenses can be obtained by providing identification, a hunter training certificate or a previous hunting license. A Senior License is also available for hunting.

Jr. Hunting License is available for 12 year olds who have taken the hunter training course and are accompanied by a parent or guardian.

Bow hunting Licenses are available with proper identification, a current hunting license and a previous bow hunting stamp or bow hunting training certificate.

Jr. Archery is available to 14 year olds with all of the Jr. Hunter requirements and a bow hunter training certificate.

Non-Resident Licenses are available with identification and eligibility requirements.

Guidelines for Hunting & Fishing Regulations may be found on the NYS DEC Website.

Marriage Licenses

Marriage Licenses are issued by the Town Clerk. You must obtain the license at least 24 hours before the ceremony or up to 60 days in advance. Proper identification is required (driver’s license and birth certificate). The fee is $40. Both parties must come in to the office in order to sign the document. If one or both parties were previously married, divorce papers with a file date or a death certificate, which ever applies is required. After the ceremony is performed, the license is returned and a certificate of marriage is issued. Additional certified copies are available for $10 per copy. Please feel free to call the office if you require an evening appointment.

Dog Licenses

All dogs in New York State require a license. Proof of a rabies vaccination from a veterinarian is required giving the date the shot was given and the expiration. Spayed or neutered dogs require a veterinarian certification for the first license.

The fees are: $10.00 for a spayed or neutered dog and $20.00, if they are not. Dog licenses must be renewed every year.

Handicap Parking Permits

The Town Clerk issues Temporary and Permanent Handicap Parking Permits. Forms are available that must be filled out by a doctor. A letter on a doctor’s stationery is also acceptable. The doctor verification should be presented at the Town Clerk’s Office and the permit will be issued. The applicant must submit his/her NYS driver’s license or NYS identification card when applying for a handicap permit. License plates are issued through the Department of Motor Vehicles.

Genealogy Requests

Birth, Death and Marriage records are available for genealogy purposes dating back to the 1880’s.  A request can be made by mail or by stopping in the office.

Notary Service

The Town Clerk and the Deputy Town Clerk are Notary Publics. We are available during normal business hours. Proper identification must be submitted and the person must sign their document in our presence. This service is free.

Certified Copies

All  certified copies including death, birth, and marriage are available in the office. There is a charge of $10.00 per copy.

Did you know...

Did you know...

Cairo is home to the oldest geologic site in the world, with evidence of a prehistoric forest dating back roughly 387 million years. In 2012, an archaeological dig at a stone quarry on town property discovered the remains of some of the earliest trees to evolve.  These Devonian period fossil root systems form the footprint of an ancient stand of trees belonging to the world’s oldest known forest. Evidence of an extinct, palm-like tree named cladoxylopsid was discovered, as well as conifer relative (archaeopteris) that may be the missing link between trees that reproduce with spores (like ferns) and the seed bearing trees we know today.

(Photo from: Claude Haton.)