Town Clerk

Mon – Fri: 9AM – 3PM

Kayla L. McAlister
Town Clerk
518-622-3120 ext. 101

Fax: 518-622-0553

Kathy Rockefeller
First Deputy Clerk
518-622-3120 ext. 250

Michele Hobart
Deputy Clerk
518-622-3120 ext. 250


Welcome to the Town Clerk’s Office

Our office is considered the gateway to local government and the community which serves as the central information point for residents and visitors alike. The Town Clerk is the recording official, registrar of vital records, public records official, and licensing officer. The Town Clerk oversees the polling places and the conduct of all elections and election-related activity, and records all actions of all Town Meetings. The Clerk’s Office maintains the Town’s Laws, Oaths of Office, appointments and resignations of all Town Officials. The Clerk’s Office issues state licenses and permits, including marriage licenses (by appointment recommended), dog licenses, hunting/fishing licenses, handicap permits, and certified requests for public documents. The Clerk and Staff are Commissioners to Qualify Public Officers and also respond to inquiries from the public as well as from other departments, boards and committees.


The Town Clerk provides the following services:

We accept cash, checks, and/or money orders. We now accept credit & debit cards, there will be a service fee charge on top of our regular fees.

Hunting and Fishing Licenses

The Town Clerk’s Office serves as a sales agent for the New York State Department of Environmental Conservation.

Fishing Licenses are required for anyone 16 years of age and older. Identification is required (i.e. New York State Drivers License). A Senior License is available for those 70 years and older.

Hunting Licenses can be obtained by providing identification, a hunter training certificate or a previous hunting license. A Senior License is also available for hunting.

Jr. Hunting License is available for 12 year olds who have taken the hunter training course and are accompanied by a parent or guardian.

Bow Hunting Licenses are available with proper identification, a current hunting license and a previous bow hunting stamp or bow hunting training certificate.

Jr. Archery is available to 14 year olds with all of the Jr. Hunter requirements and a bow hunter training certificate.

Non-Resident Licenses are available with identification and eligibility requirements.

Guidelines for Hunting & Fishing Regulations may be found on the NYS DEC Website.

Marriage Licenses

Marriage Licenses are issued by the Town Clerk. You must obtain the license at least 24 hours before the ceremony or up to 60 days in advance. You can obtain a license by walk-in requests from 9am – 2:30pm Monday, Tuesday and Thursday; appointments only for Wednesday and Fridays. Proper identification is required (driver’s license and birth certificate). The fee is $40.00. Both parties must come in to the office in order to sign the document. If one or both parties were previously married, divorce papers with a file date or a death certificate, which ever applies is required. After the ceremony is performed, the license is returned and a certificate of marriage will be issued. Additional certified copies are available for $10.00 per copy. Please come to the clerks offices no later than 2:30 to obtain a license. Please feel free to call the office if you require an appointment outside of office hours or any other questions.

For more information and age requirements please refer to the New York State Department Of Health;

Dog Licenses

All dogs in New York State require a license, as per the Code of the NYS Agriculture & Markets. Proof of a rabies vaccination from a veterinarian is required giving the date the shot was given and the expiration. Spayed or neutered dogs require a veterinarian certification for the first license.

Service and/or Military dogs will be exempt from all fees. Must provide proper paperwork or certification.

The fees are: $10.00 for a spayed or neutered dog and $20.00, if they are not. Dog licenses must be renewed every year. Replacement of a Dog tag will be a $5.00 charge.

Please be advised if you are 65 or older you will receive a discount on your dog license.

Handicap Parking Permits

The Town Clerk issues Temporary and Permanent Handicap Parking Permits. Temporary Permits are valid for 6 months while Permanent permits are valid for 5 years. Forms are available that must be filled out by a doctor. A letter on a doctor’s stationery is also acceptable. The doctor’s verification should be presented at the Town Clerk’s Office and the permit will be issued. The applicant must submit his/her NYS driver’s license or NYS identification card when applying for a handicap permit. There is no fee. Handicapped license plates are issued through the Department of Motor Vehicles.

One (1) permit will be issued, the permit can be moved to different vehicles as long as the person with the issued permit is a driver or passenger in the vehicle.

Genealogy Requests

Birth, Death and Marriage records are available for genealogy purposes dating back to the 1880’s.  A request can be made by mail or by stopping in the office. Each request must date back at least 50 years and is a fee of $22.00.

Genealogy Applications can be found at:

Notary Service

The Town Clerk is a Notary Public. Available during normal business hours. Proper identification must be submitted and the person MUST sign their document(s) in our presence. This service is free. We do not notarize Wills and/or Testaments.

**This service is a courtesy and will be done at the discretion of the Notary Public.**

Certified Copies

All  certified copies including death, birth, and marriage are available in the office. There is a charge of $10.00 per copy.

Did you know facts.

Did you know...

The Catskill Creek tributaries that run through Cairo harbor some of the best kept secret spots for brook trout fishing in the northeast.

The Bowery Creek rises east of Windham High Peak in the northern part of the town of Cairo. It flows for 6 miles until it joins the Catskill just west of Freehold.

The Shingle Kill rises west of Blackhead, running through Round Top, and joining up with Trout Brook south of Purling. It continues down through the center of Cairo and meets the Creek downstream from the Woodstock dam.

(Photo from: Matt Bechtold.)